Job Description – Purpose/scope, duties and responsibilities

Purpose/scope

The Finance Manager role is crucial to the resilience and sustainability of the charity as we move on to the next phase of our organisational development. You will ensure that our financial administration and management is robust and that we are fulfilling our statutory requirements. Reporting to the Director, and working alongside the whole staff team, the Finance Manager is responsible for the timely and accurate transactional financial record keeping of the charity. The Finance Manager also supports the Treasurer and other Trustees to deliver the Charity’s financial and other regulatory reporting requirements.
You’ll help keep the organisation running smoothly and can shape our future operations and resilience through your strong financial acumen and initiative taking.

Responsibilities

 Receive and process payment for all incoming invoices.
 Create and distribute outgoing invoices as required and check and record all supplier invoices including correct approvals before payment.
 Liaising with and providing information to the Charity’s external bookeepers, independent examiner and Trustees as required.
 Maintain up to date books of account on our Quickbooks accounting system including the accurate posting of transactions and the uploading of supporting evidence to the system.
 Preparation of Monthly Financial Reports including a covering narrative and briefing for the management team and Trustees and attend Board as necessary.
 Detailed recording of grants, gift aid and other income to ensure complete and accurate revenue and expense recognition in the accounts.
 Assisting with grant submissions and gift aid claims and reporting to funders.
 Contribute to the development of the financial controls of the organisation
 Complete Year end routines including accruals and adjustments such as stock to enable the timely completion of the Final Accounts for submission to the Charity Commission
 Maintain accurate accounting records in line with government legislation.
 Manage and where relevant pursue debtors and creditors.
 Cash management including preparation of payment proposals for review and banking of cash and cheques.
 Support the Director and Trustees with the annual budget process and ad-hoc reporting as required.
Note: Notwithstanding the Job Purpose and Duties & Responsibilities included in this job description, the postholder must be prepared to undertake additional tasks, duties and responsibilities at the discretion of the post’s line manager.

Person specification
Essential
 AAT level 4 in accounting or qualified by experience.
 Proficient in using Quickbooks and excel spreadsheets
 Strong knowledge of accounting principles and practices
 Minimum of three years’ experience working professionally in a finance role.
 Experience of daily financial management, record keeping and transaction processing.
 Experience of establishing financial policies, processes and procedures.
 Experience of strategic financial management including budgeting and preparation of management accounts.
 Knowledge of finance packages and software.
 Ability to work to schedules, deadlines and budgets.
 Excellent organisational skills.
 Good IT skills, particularly Microsoft Office packages
Desirable
 Experience of managing the finances of capital projects
This role is based in the museum with some working from home and hybrid working supported. We understand how important work/life balance is for wellbeing and are open to considering a variety of options, including hours of work, work patterns, secondments and job shares.

Ripon Museum Trust is an equal opportunity employer. We positively encourage applications from all areas of the community regardless of race, sex, disability, religion/belief, sexual orientation, age or gender identification. This is part of our commitment to equality and reflects the diversity of our population.

Method of Application:
Please send your CV and a covering letter detailing how your experience matches the role to alexa.vernon@riponmuseums.co.uk. Deadline for applications is Sunday 12 January at midnight. If you would like to have a chat about the role please contact Alexa Vernon, Director of Museums on the email address above (Monday-Thursday). Interviews are scheduled to take place on Tuesday 21 January.